Job title: Venue Manager
Reporting to: Head of Operations
Contract Type: Fixed term to October 2019
Closing date: Sunday 16th September 2018
In September 2019, the world’s best cyclists will travel to Yorkshire for the UCI Road World Championships, the pinnacle event in the international road cycling calendar. The Championships will include a range of men’s and women’s races, across age groups from junior to elite, starting in different towns and cities throughout Yorkshire and each finishing in the main competition town of Harrogate.
It will be the first time that Britain has hosted the UCI Road World Championships since 1982 and Yorkshire is aiming to deliver the most inclusive, innovative and inspiring Championships possible.
This will build on the county’s growing global reputation for the sport after hosting ‘the grandest of Grand Départs’ for the 2014 Tour de France and the annual legacy race, the Tour de Yorkshire, which
has continued to grow each year, with record-breaking spectator numbers.
The Championships will run from 21-29 September 2019.
The event presents significant size, scale and complexity and will be one of the biggest international sporting events to be hosted in the UK in the coming years. Yorkshire 2019 Ltd (Y2019) has been
established as the organisation responsible for the delivery of the event.
The Championships head office is in Leeds.
As a small, focused team working closely in collaboration with local authorities and agencies, Yorkshire 2019 Ltd is looking to recruit a venue manager with extensive experience delivering temporary outdoor events. The individual should enjoy collaborative working with multiple stakeholders and have proven skills developing and delivering practical, operational solutions. From early 2019, the venue team will comprise of three venue managers – a Starts Manager, a Finish Manager and a Fan Zone Manager. Until the recruitment of the full team this advertised venue management role will oversee all venue operations. In 2019, this role will shift to focus on either the Finish or Starts.
2019 ROAD WORLD CHAMPIONSHIPS YORKSHIRE, GREAT BRITAIN
Further details about Y2019’s venue operations are as follows:
The Championships cover nine days of consecutive events. Harrogate will be the main host town throughout this period, providing both the finish point for every race and all central race operations. The Finish Manager will be responsible for the design and delivery of all Championship venues in Harrogate. The majority of the facilities at the finish line will be temporary but the championships does also use space in existing venues (such as the Harrogate Convention Centre).
During the Championships, starts will be hosted in different towns and cities around Yorkshire. These include Northallerton, Ripon, Doncaster, Bradford & Leeds. Working with existing local authority event teams the Starts Manager will act as the central liaison point for all Championships and help with more detailed delivery plans for certain locations. Each start, through a mix of existing and temporary venues, will deliver the race start and associated sport requirements, broadcast areas plus facilities for spectators, VIPs and media.
Field of play across all venues will be outside the scope of this role and managed by the Route team.
The Venue Manager will:
• Working with all relevant stakeholders, lead on the design of the Championship’s venue plans;
• Work closely with each of the relevant local authorities to ensure venues are delivered to scope, safely and on budget;
• Ensure good liaison with central teams such as UCI, site tech, medical, timing, broadcast, wayfinding and accreditation to ensure key services are operational across all venues;
• Work closely with Y2019’s Event Safety Officer, Police, local Safety Advisory Groups and licensing teams to ensure all temporary venues are safe and adhere to local safety regulations;
• Oversee the planning and delivery of the Championship permanent venue spaces;
• Oversee the scoping and allocation of event parking at venues;
• Working within agreed budgets, scope and procure (through defined procurement processes) the key, high value temporary infrastructure and core facilities;
• Oversee furnishings, fittings and equipment requirements across all venues;
• Scope, recruit and manage the required site management team for the build of the temporary venues;
• Provide site details to the branding team to create the required wayfinding, look and feel of the site;
• Scope, recruit and manage the required operations team to manage the venue during the Championships;
• Develop any required daily & overnight operations and servicing plans including vehicle access plans and scheduling;
• Work with the Championships’ stewarding provider to ensure suitable crowd management and security is in place at each venue.
• At least five years experience of planning and managing large outdoor, temporary venues;
• Experience of successfully collaborating with a number of authorities, agencies and stakeholders;
• A proven track record designing and delivering large-scale public sports events including the management of operations, large temporary teams and contractors;
• Strong project management skills, commercially astute and proven budget management;
• Good knowledge of the events industry, key suppliers and available delivery solutions;
• Event management of professional sports events, road events (particularly cycling) preferable but not essential.
Key competencies and behaviour
• Versatile, practical and adapts to find a solution in a dynamic environment;
• Personable, engaging and quickly builds rapport with stakeholders to find constructive, collaborative solutions;
• A self-starter capable of creating, and subsequently working to, a detailed project plan;
• Calm and effective in pressurised situations;
• A sharp eye for detail and professional delivery.
Please email the following to firstname.lastname@example.org:
• A covering letter (PDF version) highlighting your motivation for the role and relevant experience and;
• Your curriculum vitae (PDF version).
Please title your email using the format: VenueManager_First Name.Last Name.
Due to the high number of applicants expected for this role, Yorkshire 2019 will only be able to respond to successful applicants.